Your Small Business May Need a Virtual Assistant – Part 2

This is the continuation of a previous post titled, Your Small Business May Need a Virtual Assistant

7. You have a blog, but do not have time to update entries regularly. Brief ideas and thoughts or links can be emailed to your VA, who then updates your blog.

8. You need a website set up, either on a directory site or using a web-hosting service. Your VA can design a custom site or adapt a template, and can maintain it on a regular basis, adding current articles or information as needed.

9. You need a telephone conversation (i.e., conference call, teleclass, etc.) recorded. The VA records the call and transcribes the tape for the participants.

10. You dictate letters, reports, notes or memos on a cassette tape and mail it to your VA via overnight delivery. Your VA transcribes the tape, prints the letters on your stationery and mails them the following day. Or, send your VA an MP3 file of your recording. S/he transcribes the audio and emails the completed transcript back to you.

11. You cannot keep up with the volume of email and are missing important messages. You or your webmaster set up a general email account (info@mycompany.com). Your VA retrieves all email, sorts, responds to routine requests, and forwards items of importance to you at your personal email account (myname@mycompany.com).

12. You are going on vacation, but can’t let your customers wait for two weeks. Your VA answers the phone and email and responds to customers. You are called for urgent calls while you are away if you want.

13. You need bill paying services. You simply have all bills mailed to a post office box near your VA. Your VA sets up a checking account with payment authorization for both you and the VA. As the bills are prepared for payment, your VA notifies you how much money to deposit into the account. The bills are then paid. Another option, if available from your bank, is to use on-line bill payment services. Security features can be set up which make this a safe and simple solution.

14. You implement an advertising plan or promo. Your VA can monitor the plan, submits ads by deadlines, track expiration dates, coordinate payment, handle correspondence with advertising vendors, and continually update the advertising report and/or advertising budget report for your review.

15. You would like to write a book, but can’t get organized. Your VA can compile rough drafts, notes, fragments, letters or memoirs and get them into an editable form to begin the process of formatting the book, research publishers, and send out queries.

Virtual assistants are here to stay. The above shows that virtual assistants can and do work well for most small and home-based businesses and especially solo-preneurs. Over the next couple of years you can expect your conversations with regards to virtual assistants to go from “What is a virtual assistant and what does a virtual assistant do?” to that of “Who provides your virtual assistant services?”

Implementing the use of a virtual assistant, especially through a virtual staffing agency, is a low-cost, low-risk undertaking. If the virtual assistant doesn’t work out, you simply request another, perhaps for a better fit. What’s more, coupling the use of a virtual assistant (or several virtual assistants) with your already up-and-coming business can catapult your income and success to the next level and beyond.